Privacy Policy

Protecting your personal information is important to us. In the following, we describe what kind of personal information we collect and for what purposes we process and use such data.

Website

 

Purpose of the Collection and Use of Date

Your data is collected in order to provide you with a user-friendly, efficient and secure online service, as well as to enable the full functionality of the LinkDesk Room Locator. We use data that we collect and process in order to provide information for interested users. This serves according to art. 6 (1) 1 lit f GDPR the protection of our legitimate interests in the proper presentation of our offer that are overriding in the process of balancing of interests. Apart from that our processing of data in general aims at optimize our services and your security, without processing additional personal data. The processing of data is done in anonymous or pseudonymous form.

You can visit our website without registration. If you register, we will process the personal data that you provide to us.

 

Scope of Collection and Processing of Personal Data

Registration at https://my.linkdesk.com/ is optional, but is especially necessary if the full functionality of the LinkDesk Room Locator is desired. Upon registration, we will ask you to provide to us: your email address, a username chosen by you and a password chosen by you.

Your user account is used to save your personal settings and, optionally, to process the “Enter” and “Leave” events of a LinkDesk Room Locator. We will not use your personal data for other purposes without asking for your prior consent.

In general, you can visit our website without giving personal data. We will, however, create a so-called usage profile under a pseudonym, as you visit our website be it as a registered or non-registered user. Data for purposes of marketing and optimisation will be collected and stored. Such data includes, for example, information on the website from which you have reached our website, information on your internet access provider, the language preferences stored in your browser and the information accessed by you on our website as well as date and duration of your visit.

This data, which is already in pseudonymous form, will be used to create a usage profile under a pseudonym. Cookies may be employed to do this. Authentication and Tracking Logs are used to create statistics on usage. Such data does not contain information connected with an identifiable individual.

We log the IP address of a user trying to log into their user account in order to prevent misuse. After a number of failed tries to login, the IP address will be blocked for log-in.

If you contact us via the contact form at https://www.linkdesk.com/contact/, we will ask for your name and email address. We will process and use that data to get back to you and for further reference.

If you register for our newsletter, we will use the data required for this process or the data you have given to us separately in order to regularly send you our email newsletter based on your consent according to art. 6 (1) 1 lit a GDPR. The newsletter is sent to you by our service provider Mailchimp (The Rocket Science Group LLC, 675 Ponce de Leon Ave, NE Suite 5000 Atlanta, GA 30308 USA) who processes data on our behalf and to whom we disclose your email address. This service provider is based in the USA and is certified to the EU-US Privacy Shield. You can unsubscribe from the newsletter at any time. To do so, you can either send us a message by email, fax or regular mail or follow the relevant link specified in the newsletter.

 

Transmission of Data

We will transmit your personal data to third parties only if and to the extent in which it is necessary for carrying out our contractual relations with you, if we are obliged to do so by law, or in order to assert our terms and conditions or other contracts made with you or our rights and claims.

In the event that your personal data are to be transmitted for purposes not mentioned here, we will ask you for your consent in every individual case.

 

Cookies

On our website we use cookies and other methods for analysing the usage of our website. This serves according to art. 6 (1) 1 lit f GDPR the protection of our legitimate interests in the proper presentation of our offer that are overriding in the process of balancing of interests. Cookies are small files stored on your hard drive, which provide us with certain information. Such information includes, in particular, your IP address, your browser type, URL clickstream (the sequence of pages of our website that you visit), the date and time of your visit on our website together with the cookie number.

The use of cookies enables us to recognise you when you revisit our website after the end of a session. It also enables us to optimally suit our services to your individual needs. If you choose to stay logged in, your choice will be stored in the cookie and you will be automatically logged into your user account and your personal preferences will be restored every time you revisit our website.

In addition to that, we may use cookies to collect how often the pages of our website are accessed and navigation in general, and we may use them to create pseudonymous usage profiles (see above).

You can prevent cookies from being stored by the respective preferences in your browser software; we warn you, however, that it is possible that you cannot use the full functionality of this website (e.g. the ‘stay logged in’ feature).

 

Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (‘Google’). Google Analytics uses cookies, text files that are stored on your computer and enable the analysis of your use of the website. This serves according to art. 6 (1) 1 lit f GDPR the protection of our legitimate interests in the proper presentation of our offer that are overriding in the process of balancing of interests. The information on your use of this website are usually transmitted to Google’s servers in the USA and stored there. Your IP address will be shortened before transmission. On our behalf Google will use such information to analyse your use of the website, to create reports on website activity and to provide other services in connection with internet usage with respect to the use of the website. Google will not combine your IP address with other data stored by Google.

You can prevent cookies from being stored by the respective preferences in your browser software; we warn you, however, that it is possible that you cannot use the full functionality of this website.

You can also prevent Google from collecting and processing  data created by the cookie and related to your use of the website (including your IP address) by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en

 

Security

We use technical and organisational security measures to ensure that your personal data are safe from loss, incorrect alteration or unauthorised access by third parties. On our part only authorised persons will have access to your personal data and only to the extent necessary for the purposes mentioned above.

 

Information, Correction, Deletion, Restriction, Objection to the processing of your data

Upon your request we will at any time inform you on what personal data on you we have stored (art. 15 GDPR). You may also at any time request us to correct (art. 16 GDPR), delete (art. 17 GDPR) or restrict (art. 18 GDPR) the data in your user account or any other personal data stored by us.

Exempt from such deletion is only data which we need to carry out uncompleted tasks, to assert our rights and data which we required to keep by law. You can lodge an objection to the processing of your data (art. 21 GDPR). You also have the right to receive your data in a structured, commonly used and machine-readable format or to transmit them to a third party (art. 20 GDPR).

You can use the contact data provided at https://www.linkdesk.com/legal-notice/ to get in contact with us for these purposes.

You are furthermore entitled to complain to a data protection supervisory authority (art. 77 GDPR).

Devices App / Room Locator

 

Privacy Policy

This app uses Apple HomeKit and IFTTT. This does not involve any transmission to Apple or IFTTT of data on the devices that you control. When you use Apple Siri, information on what devices you control will be connected with your Siri ID only. This ID cannot be related to you.

 

Data on your Apple device

The following data is collected when you use the app. It is processed on your Apple iPhone or iPad and used to store your personal preferences or make suitable proposals for you: assigning icons to devices, smart home scenes, order of device categories, dates of use of smart home devices, temperature unit and localization. This serves according to art. 6 (1) 1 lit f GDPR the protection of our legitimate interests in the proper presentation of our offer that are overriding in the process of balancing of interests. Data of your smart home is stored on your Apple iPhone or iPad in encrypted form. The “Enter” and “Leave” events of a LinkDesk Room Locator, the building structure and the name of your Apple iPhone or iPad are optionally transmitted to our servers in Germany and transferred to the IFTTT web service on servers in the USA. All other data is not transmitted to us or third parties, but it is synchronized with Apple iCloud so that Apple stores it in your personal iCloud account on servers in the USA.

 

Transmission of data to Apple and IFTTT

The following data is collected, processed and used and is stored by Apple on servers in the USA when you use the app: data on your smart home (smart home user, building structure, smart home devices, smart home device scenes and smart home device triggers based on location, time and device state).

As an option, also your location (using iBeacons, LinkDesk Room Locators and GPS) and Wi-Fi logon information may be collected, processed and used in order to simplify displaying and controlling the available devices. Using your Apple Touch ID or Face ID you can protect access to the app and your data.

The following data is collected, processed and used and is stored by IFTTT on servers in the USA when you use the app: data on your smart home („Enter“ and „Leave“ events of a room, building structure), name of your iPhone or iPad.

 

Apple App Analytics

The app uses Apple App Analytics, a web analysis service of Apple Inc. (‘Apple’), that captures and analyzes app usage data and crash reports from the Apple iPhone or iPad. For this purpose, selected actions are transmitted encrypted and pseudonymized to Apple during the use of the app in order to analyze the general user behavior with regard to efficiency, similar viewing modes and app crashes, and to draw conclusions on the continuous improvement of the app as part of the evaluation. This serves according to art. 6 (1) 1 lit f GDPR the protection of our legitimate interests in the proper presentation of our offer that are overriding in the process of balancing of interests.

 

Fabric (including Crashlytics)

The app uses Fabric (including Crashlytics), a web analysis service of Google Inc. (‘Google’), that captures and analyzes app usage data and crash reports from the Apple iPhone or iPad. For this purpose, selected actions are transmitted encrypted and pseudonymized to Fabric during the use of the app in order to analyze the general user behavior with regard to efficiency, similar viewing modes and app crashes, and to draw conclusions on the continuous improvement of the app as part of the evaluation. This serves according to art. 6 (1) 1 lit f GDPR the protection of our legitimate interests in the proper presentation of our offer that are overriding in the process of balancing of interests.

 

Other data that is processed by the app

The following data is processed and used when you use the app, but it is not stored on your Apple iPhone or iPad: data from Apple’s HomeKit database and retrieval of the region on your Apple iPhone or iPad in order to make proposals for suitable smart home configuration and localization.

You may end the collection, processing and use of your personal data at any time by uninstalling the app. Data stored by Apple in the HomeKit database and by IFTTT on their servers will not be deleted.

We will not process and use your data for advertising. Data is not shared with third parties, except with Apple, IFTTT and Google to the extent mentioned above.

If you have any questions on data privacy, please contact:

Moritz Douda, [email protected], LinkDesk GmbH & Co. KG

Wolfratshauser Str. 150, 82049 Pullach, Germany

Further information on Apple’s HomeKit and Siri ID is available at https://www.apple.com/privacy/privacy-built-in/, further information on Apple Touch ID at https://support.apple.com/en-us/HT204587, further information on Apple Face ID at https://support.apple.com/en-us/HT208108, further information on Apple App Analytics at https://www.apple.com/legal/privacy/en-ww/, further information on Fabric at https://fabric.io/privacy, further information on Crashlytics at https://try.crashlytics.com/terms/privacy-policy.pdf, further information on IFTTT at https://ifttt.com/privacy